The roster is where athlete management happens in FYTT — add athletes to a team, organize them into groups, track their status, and get to the rest of their data from one place. This guide covers adding athletes, what shows on the roster, and how to manage or remove access.
Adding athletes
There are three ways to get athletes onto a team's roster.
Import athletes
Select Import Athletes to enter athletes in a spreadsheet-style grid — name, email, position, birthdate, sex, and more. Rows are added automatically as you type, so you can paste in data copied from another spreadsheet. Athletes added this way get a placeholder profile but aren't emailed anything, so you can build out a full roster before anyone's notified.
Import & invite
Use this option to add athletes and email them an activation link in the same step. Each athlete gets a placeholder profile immediately and an invite to claim their account — once they accept, they get full access to whatever training is assigned to them.
Team Signup URL
Share this link with athletes and let them join and fill out their own profile, rather than entering their information yourself.
Import without inviting? They're not "inactive."
Athletes you import without sending an invite aren't yet activated — they show up on the roster with a status you can invite later, not the health/participation status called Inactive. Use the Invite bulk action whenever you're ready to send their activation email.
What's on the roster
The roster table shows Name, Status, Position, and Injuries for every athlete, plus a column for each group you've set to show on the roster. Click an athlete's row to open their full athlete profile.
Status
Every athlete has a participation/health status: Active, Conditional, Limited, Monitoring, Rehab, Return to play, Out, Inactive, plus Invited and Uninvited for athletes who haven't activated their account yet. Change an athlete's status from their profile.
Position
Position is a free-text field per team — set it from an athlete's profile or in bulk from the roster's sheet view. Position is also used to group athletes together in group reports. See the groups guide for organizing athletes beyond position.
Bulk actions
Select multiple athletes on the roster to:
Modify all groups / Modify single group — add or remove selected athletes from groups
Invite — send or resend an activation email (only shown when uninvited or invited athletes are selected)
Transfer — move athletes to a different team
Remove from team — remove selected athletes from the roster
You can also switch to Sheet view to bulk-edit athlete fields — name, position, birthdate, sex, email — in a spreadsheet grid, the same way you'd edit any other spreadsheet.
Transferring athletes
Transferring an athlete to a different team removes their group memberships and any plan or group programs they were enrolled in on the old team. Individual programs assigned directly to them are kept.
Removing athletes
Removing an athlete from a team is permanent — it deletes their membership on that roster, though their FYTT account and any other team memberships they have are untouched. There's no way to archive an athlete instead; if you want to keep them on the roster but flag them as not currently participating, set their status to Inactive rather than removing them.
