The roster is where athlete management happens in FYTT — add athletes to a team, organize them into groups, track their status, and get to the rest of their data from one place. This guide covers adding athletes, what shows on the roster, and how to manage or remove athletes.
Adding athletes
There are two ways to get athletes onto a team's roster: import them yourself with Import athletes (1), or share a link with Copy team sign-up link (2) and let them join on their own.
Import athletes
Click Import athletes to open a spreadsheet-style grid, then enter each athlete's name, email, position, birthdate, sex, and more. Rows are added automatically as you type, so you can paste in data copied from another spreadsheet. When the rows are ready, finish with one of the two buttons at the top:
Import (1) adds the athletes to the roster without emailing them, so you can build out a full roster before anyone's notified.
Import & Invite (2) adds the athletes and emails each one an invitation to activate their account. Once they accept, they have access to whatever training is assigned to them.
Team sign-up link
Click Copy team sign-up link to copy a link you can send to athletes. They use it to join the team and fill out their own profile, rather than you entering their information yourself.
Imported athletes aren't "Inactive"
Athletes you import without inviting show up on the roster as Uninvited — that's not the health/participation status called Inactive. Select them on the roster and use the Invite bulk action whenever you're ready to send their activation email. See Athlete access for resending invites and fixing an athlete's email.
What's on the roster
The roster table shows each athlete's Name, Status, Position, Injuries, Last seen, and Groups. Click an athlete's row to open their full athlete profile. The Groups tab next to Athletes lists the team's groups.
Status
Every athlete has a participation/health status: Active, Conditional, Limited, Monitoring, Rehab, Return to play, Out, Inactive, plus Invited and Uninvited for athletes who haven't activated their account yet. Change an athlete's status from their profile.
Position
Position is a free-text field per team — set it from an athlete's profile or in bulk from the roster's Sheet view. Position is also used to group athletes together in group reports. See the groups guide for organizing athletes beyond position.
Views
Use the View as switcher above the table to change how the roster is shown:
Default — the roster table.
Sheet — bulk-edit athlete fields such as name, position, birthdate, sex, and email in a spreadsheet grid.
Notes — keep notes on athletes alongside the roster.
Bulk actions
Tick the checkbox on each athlete you want, and the bulk actions bar replaces the search and view controls:
Review training — ask Flex for a read-only review of the selected athletes' scheduled sessions over the next seven days against their injuries and statuses. The count beside it says how many of the selection Flex will cover: athletes with nothing scheduled in those dates are left out, and hovering the button lists who. Nothing in training changes
Edit groups — open a panel to add the selected athletes to groups, remove them, or move them between groups, and set their coach. Only the groups you change are saved. See "From the roster" in Groups
Invite — send or resend an activation email (only shown when uninvited or invited athletes are selected)
Transfer — move athletes to a different team (only shown when you have another team to move them to)
Remove from team — remove the selected athletes from the roster
When the bar is too narrow for them all, for example with the Flex panel open, Edit groups, Invite, Transfer and Remove from team move into a More menu.
Transferring athletes
Transferring an athlete to a different team removes their group memberships and any plan or group programs they were enrolled in on the old team. Individual programs assigned directly to them are kept.
Removing athletes
Select the athletes, click Remove from team, and confirm in the Remove these athletes? dialog. Removed athletes keep their FYTT account and everything they've logged — removing only takes them off this roster and out of the team's groups. Their other team memberships are untouched.
There's no way to archive an athlete instead; if you want to keep them on the roster but flag them as not currently participating, set their status to Inactive rather than removing them.